Stage 2 | Lesson 4 | Archives and Imaging Systems
Introduction
Once the signing ceremony or ceremonies have been completed, there must be a process in place to maintain those records. Kinective Sign facilitates archiving signed documents and optionally any attachments to your imaging system. In this lesson we will examine the process flow, system and configuration requirements, and discuss considerations your team should discuss prior to the initial setup.
Key Elements
- The process flow of documents moving from business systems or other sources, to Kinective Sign, to remote signing, to the imaging system
- The 3 archives: eSign, Adobe Sign, and Institutions’ Imaging Systems
- The Imaging Index Service and connections to various Imaging Systems
Lesson Video
Learning Objectives
- Describe the process of archiving documents to your imaging system
- Identify the necessary components of the imaging system and archiving process based on your imaging system
- Decide what elements will be included in the archiving process
- Document any concerns or questions regarding the archiving process to discuss with your Kinective Sign Implementation Consultant
Resources
Kinective Sign Getting Started: Archives & Imaging Systems
Glossary
- Archive: both the location of records and the activity of placing records in the location. eSign documents must be stored in an archive and Kinective Sign facilitates this activity.
- Imaging Index Service: an application that interfaces between eSign cloud and your imaging system.
- Retention: the continued storage of data or documents for compliance and use. Organizations have specific retention policies depending on various laws or policies.
What's Next
In Lesson 5 we will further explore the technical components of Kinective Sign including what elements are installed on workstations and servers and what browsers are supported and considerations around different browsers. We will also discuss the installation process and the initial “end-to-end” test of your Kinective Sign Cloud implementation.